5 Powerful Tips to Take Your HIPAA Web Forms to the Next Level

Handling sensitive personal data is a big responsibility for any website owner and administrator. When it comes to the health sector especially, the patient information is so valuable that this data is highly targeted by online attacks.


That’s where HIPAA web forms can make a difference. HIPAA stands for Health Insurance Portability and Accountability and is an act that passed in 1996 to ensure remote access to online health data. It includes a title that requires protection and confidential handling of said data.


If you are a healthcare provider or you work with one and handle their data, your website and other connecting channels must be HIPAA compliant, especially if you use online forms to connect with patients.


Here are some tips on how to make your HIPAA forms more efficient, interactive and helpful for the patients and the medical staff.

  1. Make Your HIPAA Form Easily Shareable

Your HIPAA form can be shared via link, email, picture, or text, making it easier for the patient to navigate through your website and get in contact with you. This feature does not affect the security level of the HIPAA form in any way.

2. Customize the Look of Your HIPAA form

Webmasters usually use a third party platform that can generate HIPAA web forms when they want to integrate them to their website. That can lead to a difference in how the form looks, versus the rest of the page. Fortunately, you can use the platform’s tools to customize the form’s appearance and make it blend nicely with the rest of the content. Most platforms allow you to modify the CSS script of the form for detailed editing.

3. Connect your HIPAA Form with Google Calendar

This feature is highly appreciated by the patients who use their virtual calendars to plan their day and remember their meetings. Google Calendar can easily be connected to your HIPAA form and help patients remember the appointment they made.

4. Integrate Digital Signatures in Your HIPAA Form

Some operations require the patient’s signature, like signing an agreement, a contract or a payment receipt. Use a platform that allows you to integrate this feature in your HIPAA form. It is important to make the signature legally valid by using a service that is compliant with the ESIGN Act.

5. Send Back a Confirmation Email

When filling out an online form and you don’t get a confirmation, it’s easy to ask yourself if it was registered or not. Sending a confirmation email or a message like “Thank you!” will reassure the patient that the form was registered and will be processed.


HIPAA web forms shouldn’t be complicated to set and use, even if they have a complex security system behind them. Adding these extra features can make your HIPAA form more useful to you and your patients.




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